INFRAEOSC Projects: Sustainable Pathways to Exploitation of Key Results

Welcome to our session on Sustainable Exploitation Pathways within the EOSC Focus WP4 framework.

Our main goal is to integrate the developments of HE INFRAEOSC projects into the EOSC-landscape monitoring activities. So far, we’ve achieved two significant milestones:

Formation of the HE Impact Working Group: This group focuses on discussing EOSC’s current developments and fostering synergies and productive collaborations.
Launch of the EOSC Macro-roadmap: This roadmap plots the initial results from various projects against the SRIA activity areas and will be updated with new results and impact case studies.

Our next step is to support INFRAEOSC projects in evaluating their EOSC-related impacts. We’re excited to introduce the “Sustainable Exploitation Pathways to Impact” session at the upcoming EOSC Winter School 2024, where we’ll test and discuss a new tool: the “Sustainable Exploitation Planning tool.”

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Approach

Join us for an engaging and interactive workshop where we dive into the essentials of sustainability. Our session is uniquely structured to focus on two dynamic areas: first, we’ll collaboratively explore the critical sustainability needs of projects to ensure they deliver lasting impact. Then, we’ll shift gears to gather your valuable insights on our preliminary toolkit design, a resource crafted to enhance project sustainability. This workshop is about active participation and hands-on involvement. It’s an ideal platform for INFRAEOSC Project Coordinators, WP Leaders, Communication and Engagement Officers, and Business Developers to come together, share experiences, and contribute to shaping tools that matter in our field. Let’s make this session productive, insightful, and a stepping stone for sustainable project success.

Objectives

Our primary aim for the EOSC Winter School is to refine an impact assessment methodology for HE projects. This will be based on the feedback we receive during the workshop and aligned with the EOSC Partnership Specific Impact Pathways. Key elements of this methodology will include:

Defining KER-specific impact dimensions and objectives
Identifying the resources to sustain the KER’s journey towards impact;
Modelling the KER-specific process that will lead to impact;
Adopting sustainability and impact indicators to monitor and evaluate the process.

Outcomes

By the end of this session, we aim to develop:

A comprehensive methodology for self-assessing the sustainability of projects’ KERs.
A clear path towards delivering impactful projects.

^{Tuesday afternoon}
Sustainability Planning & Impact
Assessment in HE Projects &
Research Infrastructures
^{Wednesday morning}
Methodological Pilot for Sustainable
Exploitation Planning
^{Wednesday afternoon}
Presentation & Discussion
on Elaborated Plans
^{Thursday morning}
Wrap-up

Tuesday afternoon Sustainability Planning & Impact Assessment in HE Projects & Research Infrastructures

Welcome to our Tuesday afternoon session, focusing on Sustainability Planning and Impact Assessment in the context of Horizon Europe (HE) projects, the HE EOSC co-programmed Partnership, and Research Infrastructures.

This session is crucial for understanding how sustainability and impact assessment play a pivotal role in the success of HE projects and research infrastructures. We aim to provide insights and practical knowledge that are directly applicable to your projects and initiatives.

Our session will be structured into four concise presentations, each offering a unique perspective on sustainability and impact planning, in HE projects and research infrastructures. We’ll kick off with insights into the EOSC Partnership’s impact pathways, followed by the European Commission’s expectations for INFRAEOSC projects. Next, we’ll explore practical sustainability models in research infrastructures and conclude with the crucial role of communication in driving sustainability and impact. Each talk will be enriched with a lively Q&A, inviting you to engage, inquire, and contribute to the discussion.

Objectives

The goals of this session are to:

Provide a comprehensive understanding of the EOSC Partnership’s impact pathways and how they are monitored.
Share the European Commission’s expectations and recommendations for INFRAEOSC projects to achieve significant impact.
Explore effective sustainability models applicable to research infrastructures.
Highlight the critical role of communication and engagement in ensuring the sustainability and impact of projects.

Outcomes

By the end of this session, participants can expect to:

Gain valuable insights into the latest trends and expectations in sustainability planning and impact assessment within the HE and research infrastructure context.
Learn practical approaches and methodologies for enhancing the impact and sustainability of their projects.
Have the opportunity to network with experts and peers, fostering potential collaborations and knowledge exchange.

Tuesday Afternoon Session: Sustainability Planning & Impact Assessment in HE Projects & Research Infrastructures

Time: 14:00 – 18:00
Session chair: Aneta Pazik-Aybar
Session rapporteur: Ilaria Nardello

Timeslot	Activity	Format	Moderator / Facilitator	Content – Participant Experience
14:00 – 14:30	Impactful INFRAEOSC Projects: EC’s Expectations and Recommendations	Presentation	Kathrin Winkler	Presentation on EC’s expectations for INFRAEOSC projects, followed by a Q&A session.
14:30 – 15:00	EOSC Partnership Impact Pathways and Monitoring Activities	Presentation	Aneta Pazik-Aybar	Insight into EOSC’s impact pathways, monitoring activities, followed by a Q&A session.
15:00 – 15:30	Sustainability Modelling in Research Infrastructures	Presentation	Ilaria Nardello	Discussion on sustainability models in research infrastructures, followed by a Q&A session.
15:30 – 16:00	Coffee Break	Break	–	Time for relaxation, informal discussions, and networking.
16:00 – 16:30	Lessons learned from the EOSC Task Force on Financial Sustainability	Presentation	Jan Meijer / Dale Robertson	Insight into the work of TF FinSust of relevance for the sustainability planning of project KERs.
16:30 – 17:30	Intellectual Property Rights – Governance and Management aspects for project results	Interactive	Dale Robertson	Sharing project-related IPR management experiences
17:30 – 18:00	Summary and Closing Remarks	Plenary	Ilaria Nardello	Summarising key takeaways, Q&A, and closing remarks to wrap up the session.

Wednesday morning Methodological Pilot for Sustainable Exploitation Planning

This session is an interactive workshop dedicated to exploring and enhancing the Sustainable Exploitation Planning (SEP) methodology.

It is designed to delve into the practical aspects of applying SEP in real-world projects, making it highly relevant for project managers, coordinators, and team members involved in project execution and sustainability planning.

Our session is structured to maximise engagement and practical learning. We’ll kick off with a 15-minute introduction, setting the stage with our objectives, ways of working together, and the expected results and outcomes. Following this, we’ll have a 30-minute segment where selected projects will present their Key Exploitable Results (KERs) and current exploitation plans, offering a real-life context to the discussion. Then, we’ll introduce the SEP methodology and organise breakout groups for a more focused and interactive experience. After a short break, we’ll reconvene for group work in breakout sessions. These sessions are designed to be small (2-5 people per group) to ensure effective collaboration and in-depth discussion, including a special group focused on communication strategies. The session will conclude with a 20-minute period for sharing impressions and discussing the proposed methodology.

Objectives

The primary goals of this session are to:

Provide a comprehensive understanding of the SEP methodology and its application in real projects.
Facilitate knowledge exchange and practical insights on project sustainability and exploitation.
Encourage collaborative problem-solving and innovative thinking among participants.

Outcomes

Participants can expect to leave this session with:

Enhanced knowledge of SEP and its practical application in various project scenarios.
Valuable insights from peer discussions and real project presentations.
New connections and potential collaborations with other professionals in the field.

Wednesday Morning Session: Methodological Pilot for Sustainable Exploitation Planning

Time: 09:30 – 12:30
Session Chair: Jan Meijer
Session rapporteur: Dale Robertson

Timeslot	Activity	Format	Moderator / Facilitator	Content – Participant Experience
09:30 – 09:45	Introduction to the Session	Presentation	Aneta Pazik-Aybar	Overview of the session’s objectives, ways of working together, and expected results and outcomes.
09:45 – 10:45	Presentation of Projects KERs and Current Exploitation Plans	Presentation	Ilaria Nardello, Project Representatives	Selected projects present their Key Exploitable Results (KERs) and current exploitation plans.
10:45 – 11.00	Coffee Break	Break
11:00 – 11.30	Presentation of SEP Methodology	Presentation	Aneta Pazik-Aybar, Ilaria Nardello	Introduction to the Sustainable Exploitation Planning (SEP) methodology and preparation for breakout groups.
11:30 – 12:15	Group Work in Breakout Sessions (max n.4 groups)	Interactive Workshop	Sub-program committee	Participants engage in small group work (2-5 per group) focusing on applying SEP methodology, including a communication group.
12.15 – 12:30	Discussion on SEP methodology application and sharing impressions	Group Discussion	Aneta Pazik-Aybar	Groups share their impressions and discuss the SEP methodology, fostering collaborative problem-solving and insights.

Wednesday afternoon Presentation & Discussion on Elaborated Plans

Join us on Wednesday afternoon for a focused and insightful session dedicated to presenting and discussing the plans that have been elaborated by our participants.

It’s an opportunity to see how theory translates into practice and to learn from the collective experiences of our peers.

Our session is structured to be both informative and interactive. We’ll start with a 60-minute segment where participants present the plans they’ve developed. This is a great chance to see a diverse range of strategies and ideas in action. Following the presentations, we’ll move into a 30-minute discussion focused on the lessons learned. This is where you can share your insights, ask questions, and engage in meaningful conversations about the plans presented. The session will conclude with the preparation of key points that will be presented on day 3. This is not just a listening exercise; it’s an active participation session where your thoughts and feedback are highly valued.

Objectives

The main goals for this session are:

To showcase the practical application of the plans developed by participants.
To facilitate a rich discussion on the lessons learned from these plans.
To prepare and refine key points for a comprehensive presentation on the third day of our program.

Outcomes

By the end of this session, participants can expect:

A deeper understanding of how different strategies are implemented in real-world scenarios.
Insightful takeaways from the group discussion, enriching their own knowledge and approach.
Prepared and polished key points for an impactful presentation on the final day.

Wednesday Afternoon Session: Presentation & Discussion on Elaborated Plans

Time: 15:00 – 19:00
Session Chair: Dale Robertson
Session rapporteur: Jan Meijer

Timeslot	Activity	Format	Moderator / Facilitator	Content – Participant Experience
15:00 – 16:00	Presentation of Elaborated Plans	Presentation	Dale Robertson + Project Representatives	Participants present the plans they have developed, showcasing a range of strategies and ideas.
16:00 – 17:00	Discussion on Lessons Learned /methodology refinement	Group Discussion	Ilaria Nardello + All	A session for sharing insights, discussing the presented plans, and engaging in meaningful conversations.
16:30 – 17:00	Preparation of Key Points for Day 3	Workshop	Jan Meijer	Participants work together to refine key points for a comprehensive presentation on the third day.
17:00 – 17:30	Coffee Break	Break	–
17:30 – 18:30	Continuation of Key Points Preparation	Workshop	Aneta Pazik-Aybar	Participants work together to refine key points for a comprehensive presentation on the third day.
18:30 – 19:00	Closing Remarks and Session Summary	Presentation	Jan Meijer	Summarizing the session, highlighting important takeaways, and providing closing remarks.

Thursday morning Wrap-up

EOSC

Building the EOSC Federation

Monitoring & Reporting

Measuring KPIs

Tracking in-kind contributions

Tripartite Collaboration

Members

News

INFRAEOSC Projects: Sustainable Pathways to Exploitation of Key Results

Welcome to our session on Sustainable Exploitation Pathways within the EOSC Focus WP4 framework.

Approach

Objectives

Outcomes

Welcome to our Tuesday afternoon session, focusing on Sustainability Planning and Impact Assessment in the context of Horizon Europe (HE) projects, the HE EOSC co-programmed Partnership, and Research Infrastructures.

Objectives

Outcomes

This session is an interactive workshop dedicated to exploring and enhancing the Sustainable Exploitation Planning (SEP) methodology.

Objectives

Outcomes

Join us on Wednesday afternoon for a focused and insightful session dedicated to presenting and discussing the plans that have been elaborated by our participants.

Objectives

Outcomes

This session recaps the impressions about the hands-on adoption of the proposed SEP methodology and summarises key takeaway messages for its improvement, as emerged from the workshop experience.

Bios of the INFRAEOSC Projects: Sustainable Pathways to Exploitation of Key Results sub-committee

Projects

EOSC-A Task Forces

European Commission

EOSC-A